One System to Track Every Lead

Built for private practices—one system to track leads from every channel with simple workflows, EMR integration, and AI that converts more while saving time.

Book a Strategy Call Watch a Demo

Built for private practices—one system to track leads from every channel with simple workflows, EMR integration, and AI that converts more while saving time.

The Cost of Leads Falling Through the Cracks

Most practices rely on sticky notes, spreadsheets, or generic CRMs that are too complicated—so they sit unused. Leads go unanswered. Marketing dollars get wasted. Your reputation takes a hit. Your team gets frustrated, but it's not their fault—systems that weren't built for private practices create the problem.

81%

Of patients expect a seamless, modern digital experience from their healthcare providers.

Before Breakthrough

Before Breakthrough

Leads from multiple sources are scattered
No way to tell what marketing is working
No visibility into follow-up times or conversion rates
Hours wasted on manual data entry
Leads fall through the cracks and go unanswered

After Breakthrough

Every lead captured automatically in one system
Clear ROI tracking shows what's working by channel
Real-time follow-up tracking and performance visibility
AI updates everything—zero manual entry
Automated follow-up plans ensure nothing falls through

Features

Our CRM includes everything you need to capture, manage, and convert leads—plus our AI Conversion Agent handles responses and booking automatically.

01
Multi-Channel Lead Capture
Automatically pulls in leads from ads, your website, direct mail, phone calls, and every marketing source into one centralized system.
02
Follow-Up Dashboard with Custom Follow-Up Plans
See exactly who needs follow-up and when, with customizable plans that tell your team how many touches to make and what to say at each step.
03
2-Way Texting
Text patients directly from the platform and track every conversation—no separate apps or phone numbers needed.
04
EMR + Lead Source Integrations
Seamlessly connects with your EMR, ad platforms, website forms, and all lead sources—automatic syncing with no double entry
05
Pre-Built Patient Workflows
Patient phases like Initial Evaluation, Plan of Care, and Graduation are already configured—and when integrated with your EMR, they automatically trigger campaigns at the right time in each patient's journey
06
Call Tracking & Recording
Dedicated tracking numbers for every campaign with automatic call recording—review conversations for training purposes.
07
Reporting & Analytics
See marketing ROI by channel, follow-up speed, conversion rates, and team performance—complete visibility into what's working and what's not.

Multi-Channel Lead Capture

Follow-Up Dashboard with Custom Follow-Up Plans

EMR + Lead Source Integrations

Pre-Built Patient Workflows

Call Tracking & Recording

Reporting & Analytics

Multi-Channel Lead Capture

Multi-Channel Lead Capture

Automatically pulls in leads from ads, your website, direct mail, phone calls, and every marketing source into one centralized system.

Follow-Up Dashboard with Custom Follow-Up Plans

Follow-Up Dashboard with Custom Follow-Up Plans

See exactly who needs follow-up and when, with customizable plans that tell your team how many touches to make and what to say at each step.

2-Way Texting

Text patients directly from the platform and track every conversation—no separate apps or phone numbers needed.

EMR + Lead Source Integrations

EMR + Lead Source Integrations

Seamlessly connects with your EMR, ad platforms, website forms, and all lead sources—automatic syncing with no double entry

Pre-Built Patient Workflows

Pre-Built Patient Workflows

Patient phases like Initial Evaluation, Plan of Care, and Graduation are already configured—and when integrated with your EMR, they automatically trigger campaigns at the right time in each patient's journey

Call Tracking & Recording

Call Tracking & Recording

Dedicated tracking numbers for every campaign with automatic call recording—review conversations for training purposes.

Reporting & Analytics

Reporting & Analytics

See marketing ROI by channel, follow-up speed, conversion rates, and team performance—complete visibility into what's working and what's not.

Why Breakthrough Outperforms

Convert More Leads. Save Time. Know What's Working.

Convert More Leads

Automated follow-up plans and AI responses ensure every lead gets contacted at the right time—no more lost opportunities.

Complete Marketing ROI Visibility

See which campaigns, channels, and ad spend are actually bringing in patients—so you know where to invest and where to cut.

Nothing Falls Through the Cracks

Every lead captured automatically with follow-up tracking, call recording, and 2-way texting—full visibility into every conversation.

Built for Private Practices, Not Tech Experts

Pre-configured patient phases and workflows ready to use—Easy to use and setup.

Seamless Integration

Works great with your EMR, ad platforms, website forms, and every lead source—automatic syncing means no double entry or switching between systems.

Part of Breakthrough’s AI-Powered Marketing System

Automate your marketing. Fill your schedule with the right patients. Save hours of staff time every week.

Turns leads into booked appointments with 24/7 AI-powered follow-up, so no opportunity slips through the cracks.

AI Conversion Agent

Pre-built email and text campaigns that nurture, convert, and reactivate patients on autopilot, tailored to where each patient is in their journey.

Automated Campaigns

High-converting pages designed to turn ad clicks into booked appointments, with built-in tracking so you know exactly what's working.

Landing Pages

Reach new patients in your area who've never heard of your practice, using targeted digital ads that drive them straight to your schedule.

Cold Market Campaigns

Custom intake and lead capture forms that integrate directly with your CRM, so every submission flows into your follow-up system automatically.

Form Builder

One place to see every patient and lead, where they came from, and where they are in your pipeline, so nothing falls through the cracks.

CRM

Real-time text conversations with patients from your business number. Confirm appointments, answer questions, and reduce no-shows without phone tag

2-Way Text

Trusted by hundreds of practices nationwide

We can continue to grow and don’t have to worry about how patients heard about us or what’s working and what’s not working. With Breakthrough, we’ve got all those statistics right here in front of us.

Lindsey Thurman, Director of Marketing

Plymouth Physical Therapy

Word of mouth and past patients have always been big for us, but we weren’t consistent—and we weren’t on text. Now, we’re adding 10–15 trackable new patients a month. That’s enough to hire another therapist, and it’s one of the easiest tools I’ve ever used.

Josh Colbert, Owner

Performance Therapy Institute

We have doubled in two years. I've decreased my PT care load significantly, now only treating 10-20 hours per week to be able to work more on the business vs in the business.

Tony Cere, Owner

Kinetix Physical Therapy

We’re converting more leads and I’m spending 98% less time coordinating, allowing me to stay focused on higher-value tasks, thanks to Breakthrough

Saranya Kari, Marketing Director

Sterling Physical Therapy

Ready to see it in action?

Get a personalized demo of Breakthrough's AI-Powered Maketing System

Book a Demo